Service · Data and analytics

Intelligent document processing

Most Danish suppliers already send e-invoices through NemHandel, yet PDF invoices from foreign suppliers, delivery notes, consignment notes and receipts are still keyed in by hand in many finance teams. Our solution recognises each document, extracts the fields and queues them in your finance system. Staff review and approve rather than type.

Send an enquiry See the scope

Volume

from about 100 documents a month

Approval

always by a person

Posting

straight into the system

Training

on your own documents

What the service covers

Automation only pays at volume. Ten documents a month are cheaper to type than to automate.

Talk it through with us

Capture

PDFs from a shared bookkeeping inbox, scanned paper and phone photos, including crooked and blurry ones.

Document type

The model tells an invoice from a credit note, delivery note, consignment note or contract.

Field extraction

Invoice number, date, amounts, VAT, currency, CVR or VAT number and line items, tuned to the layouts your suppliers use.

Matching

Is the supplier known, does the amount match the purchase order, and has this invoice already arrived?

Review screen

The document and the extracted fields appear side by side, so checking takes seconds.

Hand-off

Once approved, the entry is created in e-conomic, Business Central or Uniconta.

How we deliver it

A pilot on one document type takes four to six weeks including tuning to your paperwork.

Count the flow

How many documents, which kinds and how many hours currently go into keying them in.

Gather samples

Real documents in all their variety, the poor scans included.

Tune the model

We train Azure AI Document Intelligence on your documents in an EU region and measure accuracy on a held-back test set.

Go live

The solution is attached to the document flow, finance staff get a walkthrough over Teams, and we watch the first month closely.

Perfect accuracy does not exist, so never plan on it. A realistic level is 85 to 95 per cent of fields read correctly, and a person fixes the rest. The saving is still substantial, but the review step must stay. The day it is dropped because the system seems clever is the day errors start slipping into the accounts.

Common questions

Roughly a hundred documents of one type per month is a sensible threshold. Below that, set-up and upkeep cost more than manual entry. Base the calculation on hours spent in finance, not on page counts.

Skewed and low-resolution scans are normally fine. Crumpled paper photographed in dim light is harder. Input quality directly affects accuracy, and sometimes the easier fix is asking the supplier to email a PDF.

Yes, that is always our first recommendation. Danish suppliers can send OIOUBL through NemHandel, and many finance systems accept it natively. Document processing covers those who cannot or will not, typically overseas suppliers and hauliers.

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End manual data entry

Tell us which documents you receive and how many each month. We will judge whether automation pays or whether e-invoicing is the better route.

Email
office@apply.dk

Coverage
All of Denmark, delivered remotely

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